Time management help you to keep your focus on what is important and carry out activities in an organized and prioritized manner that results in enhanced productivity, efficiency and saving of time.
Are you a victim of ‘I have no time’ attitude? If not it is very good. It shows that you know how to manage your time in your business and personal life. A good time manager makes timely decisions and takes timely actions. That keeps his business ahead of competition.
Time management helps you to lead a stress free life, enjoy what you do in your business as well as in life and have more time for your family and leisure.
Time management needs self discipline. It involves self motivation, pre planning and organizing the way you work. Time Management develops you to be time conscious, skilled to identify and accept opportunities. It gives you the ability to maximize productivity of your work with optimum efficiency.
Why manage time? There is a theory that says that the Work expands to fill the time available for a task. That implies that if we do not manage time the jobs will expand to fill the time allotted. Then, less work in more time will result.
Since time is scarce we have to save it. We have to plan each activity to optimize the use of time. If we allow more time for a task than necessary, then the time will be wasted as time passed cannot be pulled back. Since time gone is time lost we have to manage the available time to do more.
There are barriers to time management. Some of these barriers are listed below;
a) Bad working habits,
b) Inadequacy of skills of handling tasks,
c) Fear and negative attitude,
d) Habit of postponing of doing things,
e) Poor and disorganized working environment,
f) Lack of prioritizing,
g) Absence of pre-planning and prior arrangements to perform tasks.
h) Habitually thinking that work is difficult or unpleasant,
An important step in time management will be Goal Setting. Time Managers are goal driven. They set goals and focus on reaching those goals by planning meticulously each task in a way to optimize time and performance. If you want to manage your time effectively then you too will have to be goal focused and goal driven. You have to focus on achieving your goals that enable you to manage your time effectively. You can identify your goals separately as personal goals, business goals, professional goals etc.
First thing first and for time managers their first daily task, on rising early in the morning, is to think of planning the days work. They plan with a fresh mind the activities to be performed by identifying goals for the day. Then they schedule each task on priority basis. Planning they do carefully by putting on paper for each activity the time needed, the actions required, how to perform or whom to delegate, deadlines for completing etc.
It will certainly help to identify the steps needed to achieve each task by breaking down activities in to smaller components in a manageable sequence. You can plan your day in this manner and have full control of your time.
The next step is to plan and find ways to avoid interruptions like telephone calls, unannounced visitor, noise disturbances and activities irrelevant to the task that deviate attention. By making arrangements for avoiding disturbances will enable the performing of the set goals as scheduled with least interruptions.
The final routine for the day is to do a time- review. This is done by systematically analyzing of the tasks completed as per the plans, their rate of success and failure, what went wrong and what preventive actions needed, what should be priority for the next day to make next day productive and useful.
The time management enables us to focus on what is important, to meet set deadlines and to perform important activities as priority. The time managers identify clearly the different nature of each activity that can be categorized as follows;
a) Urgent and important,
b) Not urgent but important,
c) Urgent but not important,
d) Not urgent and not important.